[REFRESH] E-Expenses – Travel Expense Control in the Company

Tips for Better Travel Expense Control in the Company with E-Expenses (2026)

Travel expenses and per diems represent a significant portion of the overall budget for many companies, especially in the service sector. In 2026, this expense remains a key area of focus for resource optimization.

Experts in administration and finance emphasize the need to control business travel expenses, which can negatively affect profitability if not managed effectively. In the 2026 business environment, with increasing economic volatility, strict control and a clear policy are even more crucial.

“Travel and per diem expenses continue to be one of the biggest operational challenges facing companies, and require special attention in 2026.”

To establish an effective policy, it is fundamental to understand the basic concepts according to current legislation. While specific regulations may have evolved, the fundamental principles remain relevant.

What are travel expenses or per diems?

Travel expenses or per diems refer to the financial resources that a company provides to its employees to carry out activities outside their usual place of work. These activities are generally carried out at a distance greater than 50 kilometers from the company's main location. Current trends in 2026 favor the implementation of policies that consider the environmental impact and efficiency of travel.

What are the travel expenses or per diems that a company can deduct?

• Food

Budget limits for food vary depending on the location. In Mexico, the daily limit is $750 pesos for travel within the country, and rises to $1,500 pesos for international travel. These amounts are guidelines and may have changed in 2026 due to inflation and changes in tax regulations. It is recommended to consult current legislation.

• Transportation

Includes airfare, ground transportation, vehicle rentals, and fuel. The adoption of electric vehicles and sustainable transportation options is impacting per diem policies in 2026. Companies are actively incentivizing more eco-friendly alternatives.

• Accommodation

The maximum cost of accommodation is established by the company, considering the location and purpose of the trip. The rise of remote work and video conferencing in 2026 has reduced the need for travel, which influences the accommodation policy.

• Minor Expenses

Include laundry expenses, tips, and other unforeseen expenses. Digitalization and automation of expense processes in 2026 have facilitated tracking and justifying these minor expenses.

Trends in Per Diem Control for 2026

In 2026, we observe several key trends in per diem control:

• Complete Digitalization Cloud-based E-Expense solutions are the norm, facilitating expense approval, recording, and reimbursement in real time.
• Integration with AI Artificial intelligence is used to detect fraud, optimize travel routes, and predict costs.
• Sustainability Companies are prioritizing sustainable travel options and rewarding employees who choose them.
• Wellness Policies The focus extends beyond direct costs, considering employee well-being during travel.

Content updated by AI – Refresh 2026