What is SAP PS – SAP Project System?

This means that with PS the project can be carried out on time, within budget and according to performance requirements.

The person responsible for the project receives an overview of deadlines, finances and resources and can therefore manage projects easily and securely.

How to get the most out of SAP PS?

Each project is different and varies in complexity, costs, deadlines and capabilities. For each one, different information must be established in its database, users, tools and PEP elements must be entered.

There is a challenge ahead in each one, but also many opportunities and possibilities for the company. However, there is something that remains immutable and we are talking about a good structure, which is clear from the project planning to its implementation and evaluation of the results.

We must remember that a project must be defined with both the schedule, the costs and the effectiveness of the software that manages it.

The use of SAP PS combines exactly these requirements in a working module and allows for proper project structuring, the definition of a detailed plan until completion, everything is continuously recorded. This way it is always possible to monitor the current status of the project at any time and from all areas.

With SAP PS, it is possible to manage large and small projects; from building a complete plant to organizing a trade fair, everything can be implemented specifically.

How is SAP PS integrated?

SAP PS can be easily integrated into the SAP ERP system. It is also possible to use it independently; that is, without being integrated with other modules, or it can be easily linked to other modules via interfaces.

We must mention that with the following ERP modules, it offers maximum flexibility and can exploit its full potential:

• SAP FI / CO Finance
• SAP SD Sales
• SAP PP Production Planning
• SAP PM Maintenance

What options does SAP PS offer for organizations?

SAP PS is a module that can be easily integrated into the system of workshops.

While it can be combined with others SAP modules such as Customer Service, Production Planning, Plant Maintenance, and Sales and Distribution, it can also be used autonomously.

But it is important to mention that it achieves maximum functionality by interacting with the other modules. We could say that the SAP PS module serves as the task center where all necessary functions are displayed.

Key element of SAP PS

The key element is the Project Builder and with it several tasks are fulfilled simultaneously. The first and most important task is to be able to divide the project into steps with good traceability and display them hierarchically.

Furthermore, it offers two approaches for this:

• The first method works on the basis of control. It is at this point where data such as costs, revenues and calculations are summarized at a higher level and displayed in a hierarchy.
• In the second method, the data is presented in a time sequence.

Functions of SAP PS

Some of the services and functions offered by the SAP project system packages are:

Appointment planning in projects:

The calendar that is integrated into the module can not only display appointments but also monitor them in coordination with schedules according to the configuration.

Similarly, appointments and reservation times can also be calculated automatically.

Resource Planning:

Resource planning is based on the capabilities and availability that exists within the company.

Cost planning and tracking of budgets for each of the projects:

When reviewing the budget for each project, due to both planned and unplanned influences, cost changes can be easily implemented and specifically for each process.

This is how corrections are easily traceable and project managers or budget holders always have control over costs and the budget, focused on any decision-making required at any stage.

Forecasts

These are performed by summarizing project data, comparing objective and actual data, and tracking changes; this makes it possible to make forecasts at any time, for example, about the success of the project or the cost-benefit analysis expected upon completion of the project.

Benefits offered by SAP pS for companies

• Simplification of project management
• Mapping of the technical and commercial view of the project
• Clear presentation of cost and revenue planning.
• Easy tracking of project progress

Conclusion

SAP PS is an essential component for the successful execution of projects: the complexity and requirements that each project brings with it require a central tool in which structures are clearly mapped and the project status can be tracked at any time.

SAP PS not only gathers all the requirements that a project management tool should have, but also clearly impresses with the advantage that it can be easily coupled with other modules of SAP ERP.

With SAP PS, projects can be monitored easily and securely. Data from different modules can be combined and displayed. With the modules, individual, partial or complete projects can be clearly monitored.