SAP Travel Expenses | Save time and money in your company with SAP Concur

With SAP Concur you can easily manage all business travel processes in a single solution

SAP Concur is a highly sought-after tool in companies because it helps to effectively and in detail manage employee travel expenses, such as per diems, air travel, hotels, and other expenses related to business trips.

To better understand the use of SAP Concur, think of it this way: when someone travels for work, they usually gather many receipts. With SAP Concur, that person can take a photo of the receipt, upload it to the app where it will be joined to a database, and that's it!

The system organizes everything, calculates the refund amount, and can even automatically approve expenses if they comply with company rules.

It also facilitates for bosses and the accounting department to have a clear and real-time view of the information on how much the employee is spending on their trip, where the money is going, and if there are any out-of-allowance expenses.

How does SAP Concur work?

The software automatically verifies the entire travel expense process of an employee in your company, which allows for control and visibility of each expense they have. With this tool, you can take a look at the travel planning from anywhere and also see the budget on the go.

The advantages of SAP Concur in your business

Expense management is very important when you take business trips. Let's remember that not only should the trip itself be planned, but you should also always have a vision of the costs that are arising.

Furthermore, after the trip and the projects emanating from it, you still have many other things to take care of, such as invoices, receipts, reports, among other data.

Even before the trip begins, there is a lot of administrative work that goes from the approval and booking of the trip to the contracting of insurance and invoicing, each activity takes its time and, therefore, generates costs. However, automation will help you to have better control and transparency.

Automate everything with SAP Concur

With SAP Concur, the vast majority of the aforementioned processes can be automated and also provide employees with the power to manage corporate travel themselves.

For example, an employee can upload their receipts to SAP Concur and in this way make the procedure more effective because they do not have to resend them to the human resources department for manual processing.

By integrating Concur Expense with the overall travel flow, you gain visibility into budgets, streamline refund approvals, and ensure compliance with internal policies. In short, it transforms a cumbersome process into something much more efficient and transparent with respect to finances.

SAP Concur offers more advantages:

• Reduction of costs and efforts within the organization
• Easy implementation and control of data flow in real time which facilitates decision making
• Fast invoice and report approval processes
• Improved tax responsibility compliance
• Increased integration productivity
• Optimized mobile device usage

The central software platform reduces data redundancy, allowing it to be integrated into your existing SAP ERP system's SAP Concur.

This means that data can be transferred automatically from SAP Concur to your SAP system, thus avoiding transfer errors.

Companies operating in the United States or another country benefit from the fact that country-specific tax advantages and bonus systems are taken into account when invoicing.

 

What modules does SAP Concur have?

SAP Concur is divided into the following submodules:

1. Travel expenses
2. Travel management
3. Intelligent Enterprise
4. Analytics and Reporting

Each of these allows you to optimize your internal processes related to business travel and to plan business trips more easily.

It offers a solution that manages costs on the go and sends them digitally to the human resources department for accounting.

For human resources departments, each of the SAP Concur modules provides administrator analysis and reporting options that can be used to identify opportunities for improvement and a better business experience.

This way, it is always possible to improve your company's business travel and to provide your employees with a simple and fast process solution.

 

Control-E: the economical alternative for your company

At Xamai, we know that not all companies need a solution as complex as SAP Concur. That's why we developed Control-E, a platform that offers similar functionalities but is much more accessible, especially for medium-sized or growing companies.

Unlike SAP Concur, Control-E does not charge per user, which represents savings as the company grows.

It is compatible with SAP Business One and SAP S/4HANA, accessible from any device (PC, Tablet, Smartphone) thanks to its design, and allows uploading XML, PDF or image receipts from different browsers.

SAP Concur vs Control-E Comparison

Both platforms allow you to manage receipts, automate processes, and offer real-time visibility. However, there are important differences:

• Accessibility: Control-E has a modern interface compatible with multiple browsers, while Concur relies more on its app.
• Receipt CaptureSAP Concur automatically recognizes certain types of receipts; Control-E allows you to upload XML, PDF, and photos without complications.
• Integration: Both integrate with SAP, but Control-E also works with databases such as Microsoft SQL or SAP HANA and allows you to integrate multiple cost centers directly from the SAP B1 catalog.
• Cost: This is one of the most relevant points. SAP Concur has a per-user licensing model, while Control-E allows you to scale without additional cost per person, making it a more cost-effective option.

Which one to choose?

The choice will depend on the size of your company, the volume of travel, and the budget you have available, and we can advise you at Xamai. If you handle complex operations, SAP Concur may be what you need. But if you are looking for efficiency and savings without sacrificing functionality, Control-E is an option that may be ideal for your business.

Both platforms allow you to transform a tedious process into something more organized and transparent. The important thing is to choose the tool that best suits your needs and the size of your organization.

In conclusion

Whether employees travel to trade shows, training courses, or to acquire customers, business trips are part of the daily routine for most companies.

With them, it is possible to establish a better connection with the client through personal contacts, business alliances, among other things.

However, it is very important to prepare and track business trips, avoiding a process that requires a lot of time.

With SAP Concur or Control – E you can easily manage all business travel processes in a single solution.